A/R
Accounts Receivable Package

The Thinking Behind
the Software

A/R Puts you
in Control

All Crosstech ProFit software improves vital areas that affect your firm's profits: Time. Money. And mistakes.

A/R provides a complete audit trail with full transaction histories and other key financial reports. You’ll be able to improve your cash flow because the system lets you know immediately who owes you money, how much
is owed, and precisely when it is due.

This is information crucial to the success of every business. Crosstech ProFit A/R puts it all at your command.

Like all software in the Crosstech ProFit Series, A/R is designed to work in your business environment:

STANDARD CROSSTECH ProFit SERIES BENEFITS:

OPEN ITEM SYSTEM:
Always Know Which Invoices Are Outstanding
Because A/R is an open item system, rather than a balance forward system, invoices remain open — even past the month’s end — until they are paid.

SCREEN INQUIRY:
Quick, Easy On-Screen Reference.
Unique inquiry screens let you immediately view a complete list of open invoices or a full receivables history for any client.

USER DEFINED REPORTS:
Reports Run The Way You Need Them Run any report by a host of parameters, just by choosing different options from the menu. For example, run an aged receivables by salesman in summary. Then rerun it by location in detail.

SPEED ENTRY:
Enter Old Invoices Into The System Accurately.
When the system is first installed, you can quickly enter all your old invoices with their original invoice dates for accurate aging information.

TRANSACTION CHECKS:
Virtually Mistake-Proof Entry. The system validates dates and account numbers as they are entered. Special command keys make adding, changing, and deleting transactions fast and easy.

EDIT REGISTER:
A Chance to Correct Errors and Make Changes
You can edit, change or delete any entry data before final posting or printing of a document.

PRINTS ROLODEX CARDS AND LABELS:
Clerical Time-Saver. Print out your A/R client list onto standard rolodex cards, file labels, and mailing labels to make routine communications and promotional mailings to your clients faster and easier.

SPECIFIC A/R FEATURES INCLUDE:

CREDIT LIMIT FLAGS:
Keep From Overextending Credit. Customer credit limits can be set, and a warning message displayed,
during order processing if a customer exceeds his credit line.

AGED RECEIVABLES:
Know Who’s Paying Late, and How Late A/R accurately tracks aging of open invoices. You can request aging reports at any time, for any period from 1 to 99 days, by a variety of parameters.

YEAR-TO-DATE HISTORY:
Follow Client Payment Patterns. This report provides a complete audit trail on all transactions against any specified client.

CASH ANALYSIS REPORT:
Track Cash Receipts. Find out precisely how much cash was received, and how it was distributed, on a day-to-day basis. The report also shows the average number of days each invoice was in accounts receivable.

CASH RECEIPTS JOURNAL:
Complete Entry Flexibility. You can enter full or partial payments, payments that cover more than
one invoice, as well as pre-payments and overpayments. Apply cash to a specific invoice, or have cash automatically applied from the oldest invoice forward.

SALES TAX BY JURISDICTION:
Generate Separate Reports A/R lets you assign individual sales tax accounts to each taxing jurisdiction — separate reports are easily generated.

INTERFACING

A/R interfaces directly with SalesTrak (Order Entry/Billing/Sales Analysis) and Financial Accounting Package (G/L) software.

COMPATIBILITY
A/R is compatible with all existing and future Crosstech ProFit software. Current modules include:

MASTER FILE DESCRIPTIONS

The A/R Master File stores the Accounts Receivable customer account information. When invoices are entered, they are posted automatically to customer's account in the Master File.

MAJOR FIELD LENGTHS

Report & Report Parameters

Name and Address Listing

Customer Number
Customer Name
Category Code
Salesman Code
Location Code
Detail Listing Customer Number
Customer Name
Category Code
Salesman Code
Location Code

G/L Summary Listing

All (by Acct. #)

Aged Receivables Report

Customer Number
Category Code
Customer Name
Salesman Code
Location Code

Transaction History

Customer Number/Date
Customer Name/Date
Category Code/Date
Salesman Code/Date
Location Code/Date

History

Customer Number
Customer Name
Category Code
Salesman Code
Location Code

Report & Report Parameters

Cash Analysis

Date

Customer Balance

Customer Number
Customer Name
Category Code
Salesman Code
Location Code

Open Invoice By Salesman

Salesman Code

Sales Tax

Tax Status
Start or End Date
Tax Account Number

Sales Journal

Customer Number/Date
Customer Name/Date
Invoice Number/Date
Salesman Code/Date
Location Code/Date

Cash Receipts Journal

Customer Number/Date
Customer Name/Date
Category Code/Date
Salesman Code/Date
Location Code/Date